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View the ‘How to use Multi-Language Management’ video within REDCap by navigating the MLM page found under ‘applications’ on the left hand project menu

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Initial Considerations

The Multi-Language Management app (MLM) allows one to translate an entire project into various languages. This includes data entry forms, surveys, alerts, error notices, etc. REDCap does not perform the translations for you, but provides a streamlined framework. Settings configured at the project level speed the process of translation as opposed to configuring each and every field variable.

To enable the MLM, one must have Design & Set Up user rights. When accessed from the left navigation panel, one can define multiple languages in the project. Once configured the project language configuration can be copied to another project which has similar set up and field variables. The MLM allows you to convert languages in surveys, data entry instrument, alerts, and elsewhere throughout the project. You can activate any given language for  a data entry or survey instrument. For example, a pre-survey instrument can have German / Spanish languages and a data entry form have no language translation enabled.

The MLM supports the e-consent framework. You are able to translate all the command language and everything you see as part of the e-Consents framework. Also, if you e-consent using the framework, the pdf consent form stored in the file repository will be in the language in which the participant took the survey. This will be beneficial for CFR Part 11 compliance for e-consent which requires it to be in the same language in which they consented.

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The Process (EXPAND BELOW)

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  1. Create project per normal process (define forms, create fields, events, etc.)

  2. Click on MLM in Left Navigation panel under ‘applications’

  3. Click ‘Add new language’

  4. In the ‘Language ID’ box, add your desired Language ID

    1. It is recommended to use the ISO code, such as 'en' or 'en-US' for English, or 'es' for Spanish. Use only letters and hyphen. View list of ISO 639-1 language codes within the application as needed

    2. Enter your language ‘display’ name

    3. Click ‘Import from file or system’

  5. CRITICAL STEP!

    1. The default selections are NOT used as a best practice

      1. De-select to include the ‘translations of user interface items’

      2. Select import ‘from available system languages’

      3. Select your language from the drop down menu

        • If you do not see the desired language listed after clicking the dropdown arrow, create a REDCap support ticket indicating what language you wish to utilize

      4. Click ‘import’

  6. Your page should now look similar to the below where English is the first language listed and is identified as the defaultlanguage

    1. The vertical yellow line on the left indicates current changes are not yet saved. Click Save changes

    2. Save changes frequently and often to avoid re-work!

  7. Select the participant's preferred language field

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    1. If you don’t yet have a preferred language field save you changes thus far and go create you field following the below guidance:

      1. ensure the choices are labelled as the language code and not a numerical value:

        • example)

  8. Activate your language(s)

    1. Under the "Active Column" click the radio button to activate each language.

    2. Only click the RTL radio button if the  language should be read right to left (like Arabic)

  9. Enable items & translate using the Forms/Surveys tab

    1. Here you will toggle on which instruments will be used as ‘data entry’ and / or ‘survey’

      1. Select your first language and enabled accordingly

      2. Select you 2nd language and enable accordingly

        • Remember, you have to select the language at the top of this page that you wish to enable/translate

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        • Remember to SAVE CHANGES frequently!

      3. Once data entry/surveys have been enabled, it’s time to translate!

    2. To begin translating items, select the desired language widget

    3. Select ‘translate’ under the fields column

      1. Translate each field on the screen

        • You can use the Rich text editor to enhance your text (e.g. bold, italicize, center text)

      2. After you translate the field, a green icon indicates it is done.

      3. If the field is not to be translated (eg you wish some fields to remain in the default language, click the box next to the field variable name

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      4. Translate any/all desired survey settings

      5. Click through tabs to translate each of the topic areas (e.g. Forms/surveys, Alerts, etc.)

      6. If your projects utilizes ASI’s (automated Survey Invites) you must select each ASI’s Language source. Best practice is to select the ‘language preference field’ for the best results!

      7. Save Changes!

  10. NOTE: When translating Alerts, ensure you set language source for each alert.

    1. This drives the language for the alert.

      1. As a best practice, the participants language preference field should be used.

  11. Save changes and review your MLM setup for accuracy

    1. Shortcut to save is by using your keyboard buttons (Control + S)

  12. Test your project configuration in development mode for accuracy and adjust as needed

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