Can I correct the time of a collection after the date and time was entered and collected?
A: Yes, you can edit many of the collection inputs after that fact, expand below for details.
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Yes.
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amiko, need to update, look into specifics, check w donna on what images can be displayed in the helpdesk
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We were discussing the issue of destroying vs. closing samples and Randy suggested using a new Event for that which might better meet your needs than simply closing them with a comment. This would allow you to specifically record that samples were ‘destroyed’. They would still have to be manually closed after, but at least you’d have an official ‘Destruction’ event associated that could be queried.
This is an example of what that process might look like:
Select the samples I need to destroy from any screen. Then choose ‘Add/Edit Event’ from the Actions button.
Choose the Destroy Event
Choose the reason from the dropdown (I just came up with these, so we can always add more or word them differently.)
Once you save, then you have a specific destruction event, but you’d still have to go back to the samples and Close them as described previously.
If this is something that you’d find useful, I can certainly add it to Production.
As for adding greater permissions for your team, I’d be more than happy to help support Sophia and Alli in becoming super users. We’ll discuss this as they become more proficient in OpenSpecimen use as we develop your biobank.
Our team just launched an ‘Introduction to OpenSpecimen’ course through Canvas. We are now working on adding more advanced features. Hopefully this will help all of you to get up to speed.
You can also access the articles directly through this link.
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Click on the section you wish to be directed to:
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Initial Considerations
The edit button is available to all users with roles allowing add/edit/delete specimens (i.e. Lab technician or Tissue Banker). Any data that was entered for a specimen can be edited except, in most cases, the specimen label itself. Most data directly linked to a specimen can be edited regardless of the activity status of the sample.
If a sample is ‘Closed’, you can still edit some information like quantity, concentration, anatomic site, and other basic data.
Closed specimens cannot be processed into derivatives or aliquots, or have events added.
How to edit a Specimen:
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How to edit a Specimen
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Summary of editable fields by specimen lineage
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There are three lineages of specimens: New (primary specimen), Derived, and Aliquot.
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New (primary sample) fields:
Derived fields:
Aliquot fields:
Specimen Fields
Some fields are specific to one specimen type within a lineage or all specimens types in a lineage. There are 3 sections associated with the specimen overview page. The general section that describes the specimen itself, the collection event section, and the received event section. Some values are inherited from a parent sample to a child. Others can change from one lineage to the next.
Heritability of values:
If you don’t input the heritable fields at the time of new specimen collection, you can add/edit later on and said fields value will automatically be applied to child specimens.
Heritable fields:
New to Derived: Biohazards, Pathology status, Anatomic Site, Laterality.
New or Derived to Aliquot: all except quantity
Collection and Received Events
The fields associated with Collection and Received Events can only be edited at the primary specimen level. Editing the Collection or Received Details is therefore always done at the primary specimen level and the data is stored associated with that primary sample.
