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For anyone that has a University of Utah ID to become a REDCap user, do the following:

  1. Go to: https://redcap.ccts.utah.edu

  2. Sign in with your U of U ID or U of U Affiliate ID (unid) and your campus password.

  3. Fill out and submit the form that comes up, use your primary email address associated with the U of U.
    1. Affiliate ID users user your email address associated with your Affiliate ID.
  4. You will then be sent an email to confirm your REDCap account.
  5. The new user can now either create their own project or be added as a user to an existing project.

If the new user does not have a University of Utah ID:

All new users must have a University of Utah ID to access REDCap and other BMIC tools. University of Utah Affiliate ID's from Human Resources must be requested.

1. University employees must start this process. To start the affiliate ID request process you will use the HR affiliate ID request form. https://www.hr.utah.edu/forms/affiliate.php (Log in with your unid and campus password)

The affiliate ID form requests these attributes to submit the form:

  • Last Name (required)
  • First Name (required)
  • Birthday (required)
  • Please enter the email address, street address and phone of the affiliate where possible.
  • Affiliate Type: 10025 Other HSC
  • Reason For Entry: Access to CCTS Applications (REDCap, OpenSpecimen)
    • REDCap must be included in the reason to be exempt from a background check for affiliate ID requests.
  • Start Date (now)
  • End Date (maximum of one year from now)
  • Notify (You can enter your email address and others in a comma separated list.)

2. Once you receive the new affiliate ID creation please notify the external user that their affiliate ID is ready with the instructions in the email from U of U HR.

  • Notify the external collaborator an affiliate ID is created
  • Include the instructions to log into CIS and set a password.
  • Once the user has been notified their ID is active they can be added to REDCap project(s). Instructions on how to add a user to a project are here: Add New User To Your Own Project

Affiliate accounts must be renewed or extended by the requestor after the 1 year end date from the time of affiliate creation.

1. University employees must start this process. To renew affiliate ID use the HR affiliate ID request form. https://www.hr.utah.edu/forms/affiliate.php (Log in with your unid and campus password)

  • Choose Extend Affiliate Access
  • Then enter the previous unid issued to the account your are extending and choose a new exit date.

EXAMPLE NOTIFICATION TO SEND TO YOUR COLLABORATOR:

"The following affiliate has been entered into our system.  Please allow one business day after the start date of 02/14/2020 listed on the affiliate form, or overnight if the start date has already passed, for the uNID to become active.

<00000000 FirstName LastName>

Passwords are created through CIS. Please go to https://cis.utah.edu  and use the UNID as the username with a lowercase u replacing the first zero. The initial password will be the birthday in the format MMDDYY with no dashes, slashes, or spaces. If successful a password expired screen will appear. Click the link and create a permanent password. The username will not change.

If you have any issues logging in, please contact the Campus Help Desk at 801-581-4000 ext. They can reset the password to your DOB.

Once you have reset your password go to redcap.ccts.utah.edu to log into the REDCap <PROJECT NAME> projects.

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