Recording a storage location
Transferring a specimen
Containers
Containers refer to the storage structures for specimens. Container types include freezers, liquid nitrogen tanks, lab shelves, etc.
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In the left navigation menu, select “Containers”.
In this page, enter the container details. For “Type”, you may select one of the pre-created types commonly used. When complete, select “Create”.
You will see a map of the container once it has been created. In each space, you may designate another container, such as a rack, shelf, or box, by clicking on the “+” in the desired space.
Enter the details for each secondary container. In this example, this container is a “Rack” which does not store specimens, and will store “Boxes”. When finished, click “Create”.
You will be brought to the first container map again, where you will see your new secondary container added.
You may add as many organizational containers as necessary to map your specimen storage (i.e. racks, drawers, shelves, tower, etc.).
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From the desired container space, select the “+” to add another container.
In this example, I have 5 positions available in Rack 1, so I will create 5 containers. Enter the container details and types per your storage needs. Click “Next”.
The site, parent container, number, and name will be filled out automatically. Click “Create”.
You will be brought to the map of the previous secondary storage container to see your newly created box(es).
Recording Specimen Storage Location
In the specimen view, select “Edit”.
In the Location, select the magnifying glass icon.
In the pop-up window, select the dropdown for the designated container(s) until you find the desired sample storage location. In this example, I have selected Rack 1 Box 1.
Then, select the location in the container you wish to store the sample, then click “Done”.
You will see the Location has been filled out. Click “Update”.
You’ll be brought to the specimen view page, with the newly updated Storage Location.
Transferring Specimens
To transfer a specimen to a different location, first locate the specimen in the specimen view.
Under the “Actions” dropdown menu, select “Transfer”.
Enter details for the New Location, or select the magnifying glass to search for the new location. Add comments if necessary, and click “Submit”.
You will see a notification that the specimen location has succesfully been updated, and be brought to the specimen view page where you will see the updated Location.