Visit-level data fields are designed to record clinical details specific to that point in time. Each visit has its own unique characteristics, such as date, site at which the visit occurred, clinical diagnoses, and clinical status.
Planned longitudinal studies are usually pre-programmed with expected visit descriptions and the expected samples to be collected based upon each study’s unique design. In some cases, the processed specimens derived from the primary samples are also pre-set. This saves time for the study team as fields are autofilled with expected values which can be overridden if necessary.
Documenting Visit Details
Each visit will have different characteristics (e.g, date of visit, new diagnosis, visit site, etc.). These are recorded on the visit page. It is possible to record vist data at the time of sample collection or record it later.
The standard fields associated with a visit include:
Visit date
Status: (Complete, Pending, Missed, Not Collected)
Visit Site
Clinical Diagnosis (multiple select): ICD 10 codes
Clinical Status
To record the clinical data at the time of specimen collection, use ‘Add Participant’ when registering or navigate to an existing participant. Choose ‘Visit’ from the 'Collect' button on the Pending Visits table on the Participant overview page.
To skip the step of recording clinical data about the visit, navigate directly to the Specimen Collection.
By choosing 'Proceed to Collection' upon registering a participant, the Visit page will be skipped and you will be navigated directly to the planned specimen collection page for the visit chosen.
Navigate to the Participant overview for an existing participant. Choose ‘Specimens’ from the ‘Collect’ button on the Pending Visits table.
Collect Specimens From Pending Visits Table on Participant overview | Collect Specimens from Add Participant page |
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