Data Access Groups (DAGs)

Data Access Groups restrict viewing of data within a database. A typical use of Data Access Groups is a multi-site study where users at each site should only be able to view data from their site but not any other sites. Users at each site are assigned to a group, and will only be able to see records created by users within their group.  A user not assigned to a group can view ALL data.

To apply Data Access Groups (DAG) to your project, you first need to have rights to Data Access Groups (User rights explained at <https://wiki.chpc.utah.edu/display/bmic/User+Right+Descriptions>), and then you can do the following:

1. Create Data Access Groups:
   
   1. Click on DAGs (circled in red in image below)
      
      
      
   2. Enter name of DAG in the "Create new groups:" box (circled in red below)
      
      
      
   3. Click "Add Group"
      
      
      
2. Assign Users to Data Access Groups:
   1. Give user access to project, instructions how to do this are at: <https://wiki.chpc.utah.edu/pages/viewpage.action?pageId=339312657>
   2. Go to "DAGs" and select the user from the "Assign User" dropdown box (circled in green below)
   3. Select which DAG the user belongs to (Circled in red below) and click "Assign"
      
      
      
      
3. Assign records to Data Access Groups.  Records will automatically be designated to a DAG when data is entered by someone assigned to a DAG.  However, if a person that is not assigned to a DAG enters data, the record will not be assigned to a DAG.  Instructions on how to assign it to a DAG are here:
   
   1. Go to any form of the record you'd like to assign to a DAG
   2. In the top right corner, select from the dropdown list which DAG the record belongs to (circled in red in image below)
      
   3. Click Save